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Last updated June 30, 2026

Terms of Service

Last updated: June 30, 2026
Effective date: June 30, 2026

Legal disclaimer. These Terms of Service were prepared with the assistance of an automated drafting tool. They are provided as a starting point only, do not constitute legal advice, and create no attorney-client relationship. EVOCA recommends review by a qualified attorney licensed in the relevant jurisdiction before publication or reliance.

These Terms of Service ("Terms") govern your access to and use of EVOCA (the "Service"), operated by EVOCA ("EVOCA", "we", "us", or "our"). The Service is available at evoca.dev and provides real-time audience engagement for talks and events, including live reactions, Q&A, polls, and tools for organizers to manage schedules and speakers.

1. Acceptance of Terms

Plain English: By creating an account or using EVOCA, you're agreeing to these terms. You need to be at least 16 years old. If you're signing up for a company, you're confirming you're allowed to agree on its behalf.

By accessing or using the Service, creating an account, or checking a box indicating your acceptance, you agree to be bound by these Terms and our Privacy practices described in Section 9. If you do not agree, you may not use the Service.

You must be at least 16 years old to use the Service. If you use the Service on behalf of an organization, you represent that you have authority to bind that organization to these Terms, and "you" refers to both you and that organization.

The current version of these Terms is always available at evoca.dev/terms.

2. Description of Service

Plain English: EVOCA helps speakers and organizers run interactive sessions: live reactions, audience questions, polls, and event management. We work hard to keep it running but can't promise it will never go down.

EVOCA provides software that enables real-time audience engagement during talks and events, including live reactions, audience Q&A, polling, a reaction wall, schedule and speaker management, and related analytics.

We provide the Service on a commercially reasonable, best-efforts basis and do not guarantee uninterrupted or error-free availability. Features identified as "beta," "preview," or similar are provided without warranty and may change or be discontinued at any time. The Service is offered worldwide except where prohibited by applicable law. [VERIFY: confirm any geographic restrictions.]

3. User Accounts and Responsibilities

Plain English: You sign in with a magic link sent to your email, so keep your email account secure. Everything that happens under your account is your responsibility. Keep your details accurate.

To access certain features you must create an account. EVOCA uses passwordless ("magic link") authentication, so you are responsible for maintaining the security of the email account associated with your EVOCA account. You agree to provide accurate, current, and complete information and to keep it up to date.

You are responsible for all activity that occurs under your account. Do not share your account or sign-in links with others. Notify us promptly at hello@evoca.dev if you suspect unauthorized use. We may suspend or terminate accounts as described in Section 12.

4. Payment Terms

Plain English: Some plans are free; paid plans are billed through Stripe. Subscriptions renew automatically until you cancel. One-time event passes are charged once. See below for our refund policy, and please verify the specifics, since they need your confirmation.

Certain features require a paid plan. Free tiers (for example, a limited number of talks) are offered at our discretion and may change. Paid plans are billed through our third-party payment processor, Stripe; by purchasing, you also agree to Stripe's applicable terms.

  • Billing cycles. Subscription plans are billed in advance on a recurring basis (e.g., monthly) until cancelled. One-time event purchases are billed once at the time of purchase. [VERIFY: confirm exact plans, prices, and cycles.]
  • Auto-renewal. Subscriptions renew automatically at the end of each billing period at the then-current price unless cancelled before the renewal date. You can cancel anytime from your account settings; cancellation takes effect at the end of the current period.
  • Price changes. We may change prices with at least 30 days' notice before the change applies to your next renewal.
  • Refunds. Subscription fees are refundable within 14 days of your first payment for a given plan; thereafter, fees already paid are non-refundable, including for partial billing periods. One-time event purchases are non-refundable once the associated event window has begun. [VERIFY: confirm this refund policy.]
  • Taxes. Stated prices may exclude taxes; you are responsible for any applicable taxes other than taxes on our income.
  • Late or failed payments. If a payment fails, we may suspend access to paid features until payment is resolved.

5. Intellectual Property Rights

Plain English: EVOCA and everything that makes it work belong to us. You get permission to use it, but you can't copy it, resell it, or try to reverse-engineer it.

The Service, including its software, design, branding, logos, and content (excluding User Content defined in Section 6), is owned by EVOCA and protected by intellectual property laws. We grant you a limited, non-exclusive, non-transferable, revocable license to use the Service in accordance with these Terms.

You may not copy, modify, distribute, sell, lease, reverse engineer, or create derivative works from any part of the Service, except as permitted by law. The "EVOCA" name and logo are our trademarks and may not be used without our prior written permission.

6. User-Generated Content

Plain English: Content you create (questions, reactions, talk details, session info) stays yours. You just give us permission to host and display it so the Service works. Don't post things you don't have the right to share, and we can remove content that breaks the rules.

The Service lets users submit content such as audience questions, reactions, polls, talk and session descriptions, and call-for-papers submissions ("User Content"). You retain ownership of your User Content.

You grant EVOCA a worldwide, non-exclusive, royalty-free license to host, store, reproduce, display, and distribute your User Content solely as necessary to operate and provide the Service. You represent that you have the rights to submit your User Content and that it does not violate any law or third-party right.

We may remove User Content that violates these Terms or is otherwise objectionable. If you believe content on the Service infringes your copyright, send a notice to hello@evoca.dev with the information required under applicable law (including the DMCA, where relevant): identification of the work, the infringing material's location, your contact details, and a good-faith statement.

7. Prohibited Uses

Plain English: Don't use EVOCA to do anything illegal, abusive, or harmful: no spam, no hacking, no scraping, no impersonation, and no using it to build a competing product.

You agree not to:

  • Use the Service for any unlawful purpose or in violation of any applicable law;
  • Harass, abuse, threaten, or harm others, or post hateful or abusive content;
  • Send spam or unsolicited communications;
  • Upload malware, viruses, or other harmful code;
  • Attempt unauthorized access to, scrape, or disrupt the Service or its infrastructure;
  • Impersonate any person or entity or misrepresent your affiliation;
  • Infringe the intellectual property or privacy rights of others;
  • Circumvent or attempt to circumvent any security or access controls;
  • Resell or sublicense the Service without our authorization; or
  • Use the Service to build or assist a competing product.

8. Privacy and Data Protection

Plain English: Using EVOCA means we process some personal data (like your email and the content you submit). If you're in the EU or California, you have specific rights over your data, summarized below.

We process personal data such as account email addresses, optional display names, and User Content to provide the Service. Our processing is described in more detail in our Privacy Policy.

8.1 GDPR (European Economic Area, UK)

If you are located in the EEA or UK, we process your personal data on the following legal bases: performance of our contract with you, your consent, our legitimate interests, and compliance with legal obligations. You have the right to access, rectify, erase, restrict, and port your data, and to object to certain processing. You may exercise these rights by contacting hello@evoca.dev. You also have the right to lodge a complaint with your local supervisory authority. Where data is transferred outside the EEA/UK, we rely on appropriate safeguards such as Standard Contractual Clauses. [VERIFY: confirm sub-processors and transfer mechanisms.]

8.2 CCPA/CPRA (California)

If you are a California resident, you have the right to know what personal information we collect, to request deletion of your personal information, to opt out of the "sale" or "sharing" of personal information, and to non-discrimination for exercising your rights. We do not sell your personal information. To exercise these rights, contact hello@evoca.dev.

8.3 Cookies

We use cookies and similar technologies for authentication and to operate the Service. [VERIFY: confirm analytics/marketing cookies and provide a cookie notice if used.]

9. Disclaimers and Limitation of Liability

Plain English: EVOCA is provided "as is." We can't promise it's perfect or always available, and to the extent the law allows, our liability is limited. Some places don't allow these limits, so parts may not apply to you.

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, EVOCA WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR ANY LOSS OF PROFITS OR DATA. OUR TOTAL LIABILITY FOR ANY CLAIM ARISING OUT OF OR RELATING TO THE SERVICE WILL NOT EXCEED THE GREATER OF (A) THE AMOUNT YOU PAID US IN THE 12 MONTHS BEFORE THE EVENT GIVING RISE TO THE CLAIM, OR (B) USD $100.

Some jurisdictions do not allow certain limitations, so some of the above may not apply to you. Force majeure: We are not liable for any failure or delay caused by events beyond our reasonable control, including natural disasters, pandemics, government actions, network or hosting outages, or labor disputes.

10. Indemnification

Plain English: If someone brings a claim against us because of how you used EVOCA or what you posted, you agree to cover us for it.

You agree to indemnify and hold harmless EVOCA and its officers, employees, and agents from any claims, damages, liabilities, and reasonable expenses (including legal fees) arising from your use of the Service, your User Content, your violation of these Terms, or your violation of any third-party right. We may assume the exclusive defense of any matter subject to indemnification, in which case you agree to cooperate with us.

11. Termination

Plain English: You can leave anytime by deleting your account. We can suspend or close accounts that break the rules. When an account ends, access stops and we handle your data as described.

You may stop using the Service and delete your account at any time from your account settings or by contacting hello@evoca.dev. We may suspend or terminate your access if you violate these Terms or to protect the Service or other users, with notice where reasonable.

On termination, your right to use the Service ceases. We may retain or delete your data in accordance with our Privacy Policy and applicable law. [VERIFY: confirm data retention/deletion periods.] Sections that by their nature should survive termination (including Sections 5, 9, 10, 13, and 14) will survive.

12. Dispute Resolution

Plain English: If there's a problem, let's try to work it out informally first. Depending on where you are, disputes may be resolved by arbitration on an individual basis, but you can opt out within 30 days, and small claims court is always an option.

Governing law. These Terms are governed by the laws of [VERIFY: specify governing jurisdiction], without regard to conflict-of-laws rules.

Informal resolution. Before filing a claim, you agree to contact us at hello@evoca.dev and attempt to resolve the dispute informally for at least 30 days.

Arbitration and class-action waiver. [VERIFY: confirm whether binding arbitration applies in your jurisdiction.] Where permitted and adopted, disputes will be resolved by binding individual arbitration administered by a recognized provider (e.g., AAA or JAMS), and you and EVOCA waive the right to participate in a class action. You may opt out of arbitration by emailing us within 30 days of first accepting these Terms. Either party may bring a qualifying claim in small claims court.

Venue. If arbitration does not apply, disputes will be resolved in the courts of [VERIFY: specify venue].

13. Changes to These Terms

Plain English: We may update these terms. For important changes we'll give you notice, and if you keep using EVOCA afterward, that means you accept the new version.

We may update these Terms from time to time. For material changes, we will provide notice by email and/or a prominent notice in the Service at least 30 days before they take effect, where practicable. Your continued use of the Service after changes become effective constitutes acceptance of the updated Terms.

14. General Provisions

Plain English: Standard legal housekeeping: these terms are the whole agreement, if one part is invalid the rest still applies, we can transfer the agreement (you can't), and we may send you electronic communications.

These Terms constitute the entire agreement between you and EVOCA regarding the Service. If any provision is held unenforceable, the remaining provisions remain in effect. Our failure to enforce a provision is not a waiver. You may not assign these Terms without our consent; we may assign them in connection with a merger, acquisition, or sale of assets. Nothing in these Terms creates an agency, partnership, or employment relationship. Headings are for convenience only. You consent to receive communications from us electronically.

15. Contact Us

Plain English: Questions about these terms? Here's how to reach us.

  • General, legal and privacy enquiries: hello@evoca.dev
  • Mailing address: [VERIFY: add a physical mailing address, required under various regulations.]

Document information. Applicable to: users of EVOCA. Business type: SaaS (real-time event engagement). Jurisdiction: [VERIFY]. GDPR applicable: Yes. CCPA applicable: Yes.